Data Privacy Compliance: Developing a Successful Program
Written by Devyaani
Technical Content Writer
Data Privacy has become the top-most priority of organizations to avoid compliance risks. For effective compliance, it is important to stay updated with the latest data privacy rules and regulations. While many countries and states have already seen California Consumer Privacy Act (CCPA)-like privacy legislation proposed due to laws reconvening for 2021, other countries and states are yet to follow. In this changing time, processes have changed, and so have organizations, employees, and customers. The need of the hour is to build effective strategies and plans for data privacy compliance.
Privacy compliance management should be regularly monitored and managed by professionals with the changing trend. The process is not a one-time effort but should be addressed repeatedly for continuous evaluation and effective compliance. Here are a few tips from the experts to help you develop a successful data privacy compliance program:
Incident Response Procedures:
Even with the best of plans, you can come across privacy issues. Whether malicious or attacks, breaches are meant to happen. Under such circumstances, organizations need to have a clear reporting and case management procedure for personal data and other resources. Response plans and appropriate steps should also get identified to avoid mistakes. Hence, incident response procedures should be put in place to help build a successful data privacy compliance program.
Privacy by Design:
Privacy by design is the root of all continuously successful data privacy programs. While implementing a plan, consider the following: Tackling the avalanche of data privacy and compliance laws, setting-up an efficient all-rounder compliance management system, and solving data problems before you sort compliance management. For successful compliance, data privacy and data protection program should solve the data problems underneath while truly addressing the opportunity to scale.
Look for Data Privacy Experts:
Data privacy and data protection experts and professionals should come together to address privacy risks and address compliance across jurisdictions and on the organizational level. The experts also keep track of the latest information and updates of the data privacy laws worldwide for complete personal data protection. Non-compliance costs twice as much as compliance costs, and with professional help, it is sure to elevate the data privacy compliance process. For effective data privacy compliance, always be on the lookout for professional service.
The Big Challenge:
Once the above steps are in place for a highly effective privacy compliance program, the big challenge you will encounter is how to stay updated with data privacy laws and data protection regulations. Businesses are ever-changing and ever-growing, and so are privacy rules and regulations. Being in sync, evolving with the time, and adapting to the changes will escalate success and help protect personal data.
Monitor Usage of Personal Information:
Continuous monitoring of private information and data for data privacy and protection has become the need of the hour. Ongoing monitoring has become critical but is highly important to ensure complete and successful data privacy compliance. Constant monitoring activities should include monitoring for inappropriate usage and leakages. There should also be a provision for complete audit trail interactions with personal data at every level.
Contractual Commitments:
For successful data privacy compliance, there is a need to work in conjunction with partners, stakeholders, and customers for better contractual commitments and personal data management. Periodical reviews of contractual obligations are also needed to comply with data protection laws and general data protection regulations in force. In all, contractual commitments should regularly reflect to ensure smooth sail.
Risk of Dynamic Environment:
Organizations should understand and outweigh the risk of compliance and non-compliance, especially in a dynamic environment. The risk associated with third-party relationships should also get accessed for a better security approach. Also, control options and dispositions should get mapped in stages to minimize the environment's risk.
Need for Clearly Defined Privacy Policies:
There is a need for clearly defined privacy policies at all organizations' levels, especially those who interact with the customers' personal or private information. Organizations need to ensure they have the right privacy and protection policies in place for compliance. It involves record-keeping, attestations, communication, and training, among other activities. With the change and expansion in data privacy and data protection regulation, the field has emerged as one of the most sought-after and ever-evolving technological areas. The hour's need is to develop an effective strategy that helps build a successful compliance program to avoid the cost incurred in non-compliance or other losses. The above steps tap into ways to explore the data privacy journey while calculating your organization's uniqueness, accuracy, personal data, metrics, and privacy violations to help implement data policies, plans, and strategies more effectively. Start your journey of minimizing negative impacts on your business by incorporating a well-thought data privacy compliance program.
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1 Comment
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